The latest reported data breach at the telecoms company TalkTalk – where the personal details of 156,959 customers and 15,656 bank accounts were exposed – signifies a worrying trend for data security.
As a business, you may well be asking yourself, how can I protect my company files and ensure the safety of my customers’ data? These files and data are integral to the running of your business. Even if they’re stored on-site and off-line, they’re still at risk.
To help you, we’ve provided some tips and advice on how to protect all your important information, whatever the circumstances:
Ensure applications are up to date with the latest releases, by either turning on automatic updates or updating manually. If applications are not regularly updated, there may be weak spots you’re unaware of.
Having a formal security policy in place, making this company-wide and ensuring employees are educated about the risks and accountable for cyber security, makes a big difference to avoiding potential data breaches.
You need to make sure passwords are as strong as possible. It is best practice to make them a combination of upper and lowercase letters, numbers and symbols. Changing your passwords regularly won’t necessarily make your data more secure, as you’re likely to be using weaker passwords each time you change, or fall into the trap of using the same passwords (albeit with minor variations) again and again.
Having a simple password on Windows is fairly easy to breach, some of the biggest data thefts occur from lost or stolen laptops and other devices. Consider encrypting the entire drive so it cannot be taken out and plugged into another machine. It’s worth the effort, when you consider how much information may be stored on your business laptops.
Things can change in terms of a business’s internal processes and this can have an adverse impact on the risk of a data breach. Regular risk assessments will help you to know where you stand and what needs to be done to protect your data.
It’s not nice to think about, but inside ‘jobs’ by employees do happen. This is difficult to detect and requires careful monitoring of staff behaviour, looking for any unusual changes in behaviour like them accessing particular information more frequently or files they don’t need to.
A check on employees before hiring them can also help to uncover potential dangers, as well as password protecting folders or files that should only be accessed by certain staff.
To protect your business data, you first need to know which files needs protecting, what you use them for and where they are kept. Of course, all business data is important to you, but customer data for example and the breach of this information can have a major impact on your business and its reputation.
This can help to make sure that even in the event of a data breach your business data remains safe and will not be compromised. Encryption can be especially important when you’re sending emails containing private and sensitive information, as this can be easily intercepted. Data leakage through employees sending themselves information is unfortunately fairly common.
The majority of backup solutions will offer a secure copy of all your data to a server location on-site, but what happens if your on-site storage is hacked, or even just corrupted and you can no longer access them?
To protect your business from all types of IT disaster and guard your important files and data, you need to have a full disaster recovery solution in place.
Our innovative Recovery Server solution provides a complete and instantaneous recovery of all files, data and system preferences. It can get you back up and running in 15 minutes!
To ensure your data is protected and recoverable, no matter what happens, get in touch with us today. Simply fill in the form on the right of the page or give us a call on 01844 293 330.
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