When business is a little quieter than usual, use the extra time to clean up, organise and tidy your IT files and equipment. You’ll always be able to find a reason to put these general housekeeping tasks off, but they can soon prove essential if you want a smooth running, time efficient business all year round.
Keeping your IT in order gives your business more operational capabilities so you can focus on the needs of your customer and deliver exceptional results. Here are 4 tasks that will tidy up your online operations and make future maintenance much easier to handle:
This is vital if your business relies on allowing employees to create and share documents with one another. If you’re using OneDrive with Office 365 for collaboration, you’ll want to have an organised system in place that all employees can follow.
Consider creating the following the libraries:
Try to keep all files saved within a folder or library as this prevents digital clutter and wasted time when looking for a specific document.
Amongst all the folders on your hard drive, you will have one named ‘Downloads’. This is basically where every document you have ever downloaded is stored.
Although this is great if you forget to save a file, there will be outdated or duplicate documents slowing down your computer that you can afford to delete.
Plus, if you have quality backup solutions in place, deleting all downloads shouldn’t cause any harm that cannot be undone.
Unused shortcuts, unimportant documents and unorganised folders – desktops are riddled with files we don’t need anymore.
When you first install a program or create a document, it makes sense to save them to the desktop as they used are regularly to begin with. But don’t hold onto them when they are no longer needed as this slows down your computer and your productivity.
Deleting shortcuts and removing documents from your desktop won’t uninstall or remove them from your server completely, but it will declutter your desktop and speed up your operating system for a more efficient work day.
A clean desk is a clear mind. You wouldn’t let the office kitchen go weeks without being cleaned, so don’t let your computers. After all, the state of a work space significantly influences productivity and end results.
When it comes to wires and cables, the ‘out of sight, out of mind’ approach is often taken, but this is risky. Try using Velcro Wraps and Command Hooks to keep wires from tangling and becoming potential hazards.
There is nothing more distracting than a dusty screen and keyboard. To fix this do the following:
Screen cloths should be used to wipe the monitor down at the end of each day and can also cover the keyboard on evenings to prevent dust and dirt from collecting.
If you think your IT organisation and systems may be beyond some summer housekeeping, get in touch with us here at Paralogic Networks and we’ll help you to ensure your businesses is working as efficiently as possible.
Simply fill in the form on the right with any problems you might be facing, or call us today on 01844 293330.
Image thanks to winnond from freedigitalphotos.net
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